Welcome to ThinkWave Support
Frequently Asked Questions (FAQ)
Students and parents
Educator gradebook for solo teachers
Here is where you adjust settings to customize ThinkWave for your school. If you ever need to make a global adjustment of any type, come here first.
To see files uploaded by teachers or students, select "Files". To delete a file, select Delete on the right. Additional files space can be purchased at ThinkWave.com
To add grade levels to your school (such as Kindergarden, 1st, 2nd) click the Grade Levels link. Then click the Add Grade Level button (in the orange box in the top left). Type in the name of the grade level and press Save.
To edit a grade level, click on the grade level in the left navigation column. Make your changes and Press Save.
If you would like to add a custom field to a grade level, for example, if you want to track PSAT scores for all 10th graders, click on 10th grade in the left navigation column. Then click on the "add" link to the right of the Custom Field header. Add PSAT Score as a custom field and press Save. To edit a custom field, click the name of the custom field and edit as necessry.
Here is where you add groups. The groups screen can be used to combine students into groups parallel to their class enrollment. Examples of groups can be as broad as "All Students", Freshmen and Juniors or as specific as Pacific Islander, Debate Team or ESL. Groups can be used to select only certain students for which to print out a report. Further, all of those groups can have custom fields where you can record data about students in a group. Custom fields will appear in both the Groups screen and in the Students screen. For example PSAT scores can be recorded for all Juniors (you make a Group "Juniors" and add a custom field "PSAT Score" to the group.) Groups can also be used to print out additional data fields on the report card. For example, the PSAT score can be printed on all Juniors' report cards.
To enroll a student into a group, click on the "enroll" link. Then check the box next to the names of the students in that group.
To delete a group, click on the name of the Group. The click the Delete Group link. The "Delete Group" link is located to the left of the Save button at the bottom of the main window.
A group can have Custom Fields associated with it. For example, the Baseball Team group can have custom fields called: Uniform Number, Position and Equipment Issued. To add a custom field:
To delete a custom field, click on the name of the custom field in the Groups tab (you may have to click on the Group name first.) The Custom Field will then appear indented below that group. Select the custom field and then click on the "Delete Custom Field" link at the bottom left of the main window. The "Delete custom field" link is located to the left of the Save button at the bottom of the main window.
This sets the maximum number of student and classes to display in the left navigation column. The default number is 30 and the maximum is 50. You may want to adjust this setting if your computer monitor is larger or smaller than normal.
To input or edit the school name, motto and address, click the School Name & Address link (the school logo is added in the Reports tab). Then customize the information as necessary. The customization settings are:
Every school must be associated with a year. Select the start and end dates and press Save. Note that a school year must be shorter than 370 days.
Every school year must have at least one term, for example: First Semester. To add a term click the "add term" link to the right of the Terms & Subterms heading. A school can also have subterms, such as First Quarter, Second Quarter and Final Exam. To add a subterm click the "add subterm" link to the right of the Terms & Subterms heading. The term dates can overlap. As well, the subterm dates can overlap. Subterms are useful for reporting purposes and also if you want to calculate a Term grade from a combination of Subterm Grades. For example, the First Semester can be calculated as a combination of 40% First Quarter, 40% Second Quarter and 20% Final Exam (teachers would set up those percentages in their Gradebook | Grading Options screen). An example of just some of the term structures you can use is:
To edit a term, click on the name of the term and adjust the name, start date, end date and press Save. To delete a term or subterm click the "delete" link to the right of the term or subterm name.
Your school must have at least one period defined. To add a period click the "add period" link to the right of the Periods heading. Enter the name of the period and the start and end time. The start and end times for a period are important if you calculate Average Daily Attendance by using the number of minutes a student is in school. Check the box if you want to take attendance for that period. If you only take attendance once a day you can select only one period during which to take attendance.
To edit a period, click on the name of the period and adjust the name, start date and end time and press Save. To delete a period click the "delete" link to the right of the period.
Day Schedules are set to define the collection of periods (and associated times) that meet during the day. Typically, the Default Schedule includes all the periods you have defined with those periods keeping the default start and end times (although this arrangement is not required). You can then add other Day Schedules such as Minimum Day, for example. To add a Day Schedule, click the "add schedule" link to the right of the Day Schedule header. Type in the name of the new Day Schedule. For the Minimum Day you can eliminate certain periods by clicking on the "remove" link. You can also adjust the start and end times of the periods. The adjusted period start and end times you make here will only apply to that Day Schedule, not to the period overall.
You can also make "MWF" days with certain periods and "TuThu" days with other periods. You can then alternate them by scheduling them in the Monthly Calendars & Holidays setup area. To set that up:
You can add and remove days of the weeks as appropriate for your school. Click the "remove" link to eliminate a weekday from your schedule. Click the "add" link to add a weekday to your schedule.
To assign certain Day Schedules to certain days, click the "month/year" link. The click on a date in the calendar. Assign the desired Day Schedule to that date. Please note that by default the Default Schedule is automatically assigned to each school day. So you don't need to assign a schedule to every day if they all use the Default Schedule.
To assign holidays where school does not meet during the term, click the "month/year" link. Then click on a date in the calendar and mark it as a holiday.
School's Final Grade Scales are the grades that appear on your reports cards (unless you choose "percent" in the Classes tab as the Final Grade Scale.) You can use the traditional A, B, C, D and F grades or you can make your own system, such as 1, 2, 3, 4 and 5, or Pass / Fail. You can add as many different grade scales as you like. For example, you can have A through F for your high school students, and O, S, and U for your elementary students.
To edit the grades, click on the grade itself, make an edit and click Save, or delete it.
To create a new Grade Scale, click "add grading scale". To add a Grade Type within that new scale, click the "add grade" link on the bottom of the new scale. Then assign the following parameters:
Graded skills are additional parameters upon which a class can be graded. For example, if you teach an elementary Math class, and you want to give an overall grade for Math, but also want to grade Math on additional paramters such as: Multiplication, Division, and Word Problems, create three Graded Skills called: Multiplication, Division, and Word Problems. Then go to the classes screen and assign those three Graded Skills to your Math class. The overall grade for Math will be calculated from all the class assignments, but you would manually assign the Graded Skill grades for Multiplication, Division, and Word Problems. The final grades for Math and all its associated Graded Skills will appear on the report card for an elementary style report card.
You can add and remove attendance types. By default, the attendance type are: Absent, Absent Excused, Tardy, and Tardy Excused. To add an attendance type:
Most schools will use the default Day Attendance calculation. However, if your school uses half-day attendance or another day attendance category, those categories can be set up as well. To add a half-day attendance mark, click on "Add Day Attendance Calculation" in the upper left orange reactangle. Choose the name (for example Afternoon Attendance), the possible results, and the time span for that new Day Attendance Calculation. Then click "Save", and add the relevant rules. The possible settings are:
Since both teachers (staff) and administrators have the ability to enter attendance, there must be a priority for whose marks take precedence for ADA calculations and for reports. The possible settings are:
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To lock a year so no changes can occur, put a check next to "Lock" and click "Save". Locking a year may be helpful to prevent changes to previous years' data.
If you would like to give access to ThinkWave 3.0 to additional administrators, click the Additional Administrators link and then click "Add". Then provide the Access Code to the additional administrator. Since there is no report with the Additional Administrator Access Code, you would need to provide the Access Code manually. Then, if the Additional Administrator already has a ThinkWave 3.0 account, they can add the view by going to their Dashboard tab and clicking on "Link an Additional Account". If they do not have a ThinkWave 3.0 account they should:
To allow or deny access online for teachers, student and parents, check or uncheck the appropriate boxes. This function may be useful if you want to rollover data to start a new school year before the end of the current school year and you would like to limit access until the setup for the new year is done.
The rollover is used to:
To complete a rollover:
To import students prepare a text file with student names and associated demographic information. Each column of information should be separated by tabs, semicolons, colons or commas. Delete the top row containing the names of the data fields. Then select the grade level you want the students to import into. If you want to designate the grade level later, select "Do not assign grade level". Choose the data delimiter you are using, and paste your student data into the Import Data box. Click "Save".
Use the pulldown selectors to choose the data fields to import the columns into. If after clicking "Save" there are errors in the data file, you can scroll down to the Import Text box at the bottom of the page and correct the errors inside the box. There is no need to click "Back" in the browser to open the previous page. Click "Save" again, and if the data is correct, click "Finalize Import".
To export a text file that includes all attendance taken during the whole year, click the Export Attendance Marks link. The export file will include a list of all attendance organized by the following columns of data: Date, Class, Student, By (attendance taken by), Value (attendance value), Minutes (for tardies) and Comment.
To export a text file that includes all grades given during the whole year, click the Grade Archive link. The export file will include a list of all grades organized by the following columns of data: Class, Term, Student, By (grade given by), Skill, Percent, Grade and Comment.
To export a text file that includes all custom field data collected during the whole year, click the Export Custom Field Data link. The export file will include a list of all custom field data organized by the following columns of data: Group, Custom Field, Student and Value (data in that custom field).