Welcome to ThinkWave Support
Frequently Asked Questions (FAQ)
Students and parents
Educator gradebook for solo teachers
Here is where you adjust settings to customize ThinkWave 3.0 for your school. If you ever need to make a global adjustment of any type, come here first.
To input or edit the school name, motto and address, click the School Name & Address link (the school logo is added in the Reports tab). Then customize the information as necessary. The customization settings are:
To lock a year so no changes can occur, put a check next to "Lock" and click "Save". Locking a year may be helpful to prevent changes to previous years' data.
To add grade levels to your school (such as Kindergarden, 1st, 2nd) click the Grade Levels link. Then click the Add Grade Level button (in the orange box in the top left). Type in the name of the grade level and press Save.
To edit a grade level, click on the grade level in the left navigation column. Make your changes and Press Save.
If you would like to add a custom field to a grade level, for example, if you want to track PSAT scores for all 10th graders, click on 10th grade in the left navigation column. Then click on the "add" link to the right of the Custom Field header. Add PSAT Score as a custom field and press Save. To edit a custom field, click the name of the custom field and edit as necessry.
This sets the maximum number of student and classes to display in the left navigation column. The default number is 30 and the maximum is 50. You may want to adjust this setting if your computer monitor is larger or smaller than normal.
To allow or deny access online for student and parents, check or uncheck the appropriate boxes. This function may be useful if you want to rollover data to start a new school year before the end of the current school year and you would like to limit access until the setup for the new year is done.
The rollover is used to:
To complete a rollover:
Every school must be associated with a year. Select the start and end dates and press Save. Note that a school year must be shorter than 370 days.
Every school year must have at least one term, for example: First Semester. To add a term click the "add term" link to the right of the Terms & Subterms heading. A school can also have subterms, such as First Quarter, Second Quarter and Final Exam. To add a subterm click the "add subterm" link to the right of the Terms & Subterms heading. The term dates cannot overlap. As well, the subterm dates cannot overlap, and a Final Exam subterm must be at least one day long. Subterms are useful for reporting purposes and also if you want to calculate a Term grade from a combination of Subterm Grades. For example, the First Semester can be calculated as a combination of 40% First Quarter, 40% Second Quarter and 20% Final Exam (teachers would set up those percentages in their Gradebook | Grading Options screen). An example of just some of the term structures you can use is:
To edit a term, click on the name of the term and adjust the name, start date, end date and press Save. To delete a term or subterm click the "delete" link to the right of the term or subterm name.
Your school must have at least one period defined. To add a period click the "add period" link to the right of the Periods heading. Enter the name of the period and the start and end time. The start and end times for a period are important if you calculate Average Daily Attendance by using the number of minutes a student is in school. Check the box if you want to take attendance for that period. If you only take attendance once a day you can select only one period during which to take attendance.
To edit a period, click on the name of the period and adjust the name, start date and end time and press Save. To delete a period click the "delete" link to the right of the period.
Day Schedules are set to define the collection of periods (and associated times) that meet during the day. Typically, the Default Schedule includes all the periods you have defined with those periods keeping the default start and end times (although this arrangement is not required). You can then add other Day Schedules such as Minimum Day, for example. To add a Day Schedule, click the "add schedule" link to the right of the Day Schedule header. Type in the name of the new Day Schedule. For the Minimum Day you can eliminate certain periods by clicking on the "remove" link. You can also adjust the start and end times of the periods. The adjusted period start and end times you make here will only apply to that Day Schedule, not to the period overall.
You can also make "MWF" days with certain periods and "TuThu" days with other periods. You can then alternate them by scheduling them in the Monthly Calendars & Holidays setup area. To set that up:
You can add and remove days of the weeks as appropriate for your school. Click the "remove" link to eliminate a weekday from your schedule. Click the "add" link to add a weekday to your schedule.
To assign certain Day Schedules to certain days, click the "month/year" link. The click on a date in the calendar. Assign the desired Day Schedule to that date. Please note that by default the Default Schedule is automatically assigned to each school day. So you don't need to assign a schedule to every day if they all use the Default Schedule.
To assign holidays where school does not meet during the term, click the "month/year" link. Then click on a date in the calendar and mark it as a holiday.
School's Final Grade Scales are the grades that appear on your reports cards (as opposed to Your Custom Grade Scales, which you use to grade assignments and are adjusted below.) You can use the traditional A, B, C, D and F grades or you can make your own system, such as 1, 2, 3, 4 and 5, or Pass / Fail. You can add as many different grade scales as you like. For example, you can have A through F for your high school students, and O, S, and U for your elementary students.
To edit the grades, click on the grade itself, make an edit and click Save, or delete it.
To create a new Grade Scale, click "add grading scale". To add a Grade Type within that new scale, click the "add grade" link on the bottom of the new scale. Then assign the following parameters:
This is where you can define the grades you will use to grade your assignments. By default, A through F grades are defined. You can add your own grading tables. For example: Pass/Fail, 1 through 5, or almost any other custom table. To add a new grading table, click "add" next to the My Grading Table heading. Enter a name for the table and click Save. Then, to add a new grade to that table click "new grade". Enter the name of the new grade as well as the minimum percent a student needs to earn to receive that grade.
Graded skills are additional parameters upon which a class can be graded. For example, if you teach an elementary Math class, and you want to give an overall grade for Math, but also want to grade Math on additional paramters such as: Multiplication, Division, and Word Problems, create three Graded Skills called: Multiplication, Division, and Word Problems. Then go to the classes screen and assign those three Graded Skills to your Math class. The overall grade for Math will be calculated from all the class assignments, but you would manually assign the Graded Skill grades for Multiplication, Division, and Word Problems. The final grades for Math and all its associated Graded Skills will appear on the report card for an elementary style report card.
Flexible Grading Options lets you combine assignments graded by Points, Percent, and Custom grade types. For any classes using Flexible Grading Options, this value defines the number of points required for a Points assignment to be equivalent to a Normal (1.0x) Weight assignment of another type.
You can add and remove attendance types. By default, the attendance type are: Absent, Absent Excused, Tardy, and Tardy Excused. To add an attendance type:
ThinkWave Administrator automatically perform the complicated Average Daily Attendance calculations required to determinine if a student is present or absent for the day. ThinkWave Administrator takes into account teacher and administrator attendance marks, the classes and periods a student is in, whether the day is a school holiday or not and if the day's schedule is a Default Scheule or a custom schedule, such as Minimum Day. Also, the students' add and withdrawal dates to and from classes are taken into consideration. Finally, Averate Daily Membership is also calculated by considering the add and withdrawal dates of students from the school.
Since most absences are not funded (such as unexcused absences) but some absenses ARE funded (such as a field trip, for example), settings need to be specified for both Calculating PAID ADA values and for calculating UNPAID ADA values.
You can add or delete Assignment Types (for example Homework or Test) by clicking the Assignment Types link.
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To import students prepare a text file with student names and associated demographic information. Each column of information should be separated by tabs, semicolons, colons or commas. Delete the top row containing the names of the data fields. Then select the grade level you want the students to import into. If you want to designate the grade level later, select "Do not assign grade level". Choose the data delimiter you are using, and paste your student data into the Import Data box. Click "Save".
Use the pulldown selectors to choose the data fields to import the columns into. If after clicking "Save" there are errors in the data file, you can scroll down to the Import Text box at the bottom of the page and correct the errors inside the box. There is no need to click "Back" in the browser to open the previous page. Click "Save" again, and if the data is correct, click "Finalize Import".
To export a text file that includes all attendance taken during the whole year, click the Export Attendance Marks link. The export file will include a list of all attendance organized by the following columns of data: Date, Class, Student, By (attendance taken by), Value (attendance value), Minutes (for tardies) and Comment.
To export a text file that includes all grades given during the whole year, click the Grade Archive link. The export file will include a list of all grades organized by the following columns of data: Class, Term, Student, By (grade given by), Skill, Percent, Grade and Comment.
To export a text file that includes all custom field data collected during the whole year, click the Export Custom Field Data link. The export file will include a list of all custom field data organized by the following columns of data: Group, Custom Field, Student and Value (data in that custom field).